JOYO Order Conversion AI

Purchase orders in.
Sales orders out.

Upload a PO in any format. Extraction, item-master matching and rate validation happen before you review a single line.

  • PDF, image and spreadsheet POs
  • Every line checked against the item master
  • Sales order PDF and ERP export on punch

© 2026 JOYO Group · Enterprise Automation

JOYO Order Conversion AI

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© 2026 JOYO Group

JOYO Order Conversion AI

Overview

Dashboard

Processing

PO Drafting PO Processor Transfer Logs

Master Data

Parties & SOP Item Masters ERP Master Data ERP SO Export Access & Roles
AD

Administrator

SuperAdmin

 

Dashboard

Overview of parties, masters and processing activity

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Active parties

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Master items

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POs processed

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Sales orders punched

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Recent extractions

Party PO number Status Received

System status

Database Checking
Gemini extraction Checking
API Checking

Manage company-specific SOPs and extraction rules.

Review and update item mappings for automated validation.

No party selected

S.no Party Group Vendor Code ERP Item Code ERP Item Name PO Item Name Case Pack Item Code Our Code EAN Code Barcode On Product UOM HSN GST Basic Rate Including Rate MRP Offer Price Selling Price Factory Account Holder Action
Last fetched: never ERP not configured

How the ERP pulls sales orders

The ERP calls GET /api/erp/sales-orders?since=<timestamp> with a SUPERADMIN token. It receives every punched SO line as JSON (20 columns), then saves the returned next_since and passes it as since next time — so each SO is sent once. This is a pull API: the ERP fetches on its own schedule; we do not push.

Accounts with the INTEGRATION role — API access only. Regenerate a password to rotate the credential you share with the ERP; the new password is shown once.

Manage administrative access and role assignments.

User Email Role Party Access Joined Action
0 drafts selected
Processing 0 of 0 drafts... 0%

Pending Drafts

File Uploaded By Uploaded At Process As Party Action
  1. Upload Pick a party and a file
  2. Extract Read header and lines
  3. Review Check matches and rates
  4. Punch Generate the sales order

Process a purchase order

Select the target party, then choose or drop one or more PDFs, images or spreadsheets.

Ready

Select a party and upload a PO file.

Processing 0 purchase orders

Starting…

    Extraction Results

    PO: -- | Party: --

    Item Code Barcode Description ERP Code ERP Name Our Code Qty PO Rate Master BP MRP GST% HSN UOM Rate Status Action

    Review purchase order

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    Pending validation
    Original document
    100%

    Target Delivery Branch / DC

    Select correct delivery location.

    Extracted Lines (Real-time Editing)
    Changes save instantly on edit
    Item Code ERP Code ERP Name Our Code Description Qty PO Rate Master BP MRP GST% HSN UOM Rate Status
    Please check each item row against the original document. Once validated, click Approve to enable Order Punching.

    Party Configuration

    SOP Rule Configurator

    Define extraction and validation rules for

    Global Settings

    View Current PDF Stored on server

    Blank keeps the default SO/<partycode>/JG/2526. A 4-digit number is appended automatically.

    Column overrides Blank = built-in default

    Field-Specific Extraction Rules

    Field Name
    Extraction Instructions (Where & What to Fetch)

    AI Writing Assistant

    Quick Field Presets
    Rule Builder Helper
    Writing Tips
    • Be precise: Reference specific text labels in quotes like "Buyer's Name:".
    • Define fallbacks: "If empty, check label X".
    • Keep fields unique and lowercase (use underscores instead of spaces).

    Bulk Import Master Data

    Select an Excel (.xlsx) or CSV file for .

    Click to Select Master File

    Supports .xlsx, .csv, .xls

    Required Template

    Add User

    Manage login details, role, factory access, and permissions in one full-screen view.

    Fills role, permissions, app access & factory access from the chosen user. Review, then Save.

    Click parties to grant access. Selected parties are processable by this user.

    Permissions

    Control which modules this user can view, add, edit, print, or delete.

    Feature